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Privacy Policy

Enquiries:

Tel: (from UK) 07788 546 441 / (from overseas) +44 7788 546 441
E-mail: eileen@eileenhallam.co.uk

 

Eileen Hallam Ltd: Website Privacy Policy

GDPR Version 1: 22 May 2018



We appreciate your interest in our products and services and your visit to this website. Your privacy is important to us and we want you to feel comfortable with how we use and share your personal information.

This privacy policy provides you with details of how Eileen Hallam Ltd collects and procesess your personal data through your use of our site https://eileenhallam.co.uk.

You do not have to give us any personal information in orderto use this website. However, if you wish to request further information, purchase or enquire about a product or service, we may collect:

  • Your name, email address, phone number, country, and possibly your physical address.
  • Online Payments are not taken through this site, so we do not take your financial details via the site.

You or your company are the data controller and we are responsible for your personal data.
Eileen Hallam is responsible for all privacy-related matters. If you have any questions, please contact: eileen@eileenhallam.co.uk.


Our Contact Details:


  • Full name of legal entity: Eileen Hallam Ltd
  • Name or title of Data Protection Officer / Contact: Eileen Hallam
  • Email address: eileen@eileenhallam.co.uk
  • Postal address: 110 Weston Rd, Meir, Stoke-on-Trent, ST3 6AL, United Kingdom
  • Telephone Number: 07788 546 441 (+44 7788 546441)

If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Information Commissioner?s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).

We will always endeavour to resolve any complaint directly, and to resolve any issue if you contact us in the first instance.

It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at the above address.


WHAT DATA DO WE COLLECT ABOUT YOU?


Personal data means any information capable of identifying an individual. It does not include anonymised data. We may process certain (applicable) types of personal data about you as follows:

  • Identity Data may include: your first name, last name, title.
  • Contact Data may include: your billing address, delivery address, email address and telephone numbers. (To contact us via the Contact Us page, we only require your name, email address and country.)
  • Financial Data are not collected on our website, but may be collected during offline commercial transactions, and may include: your bank account and payment card details.
  • Transaction Data are not collected on our website, but may be collected during offline commercial transactions and may include: details about payments between us and other details of purchases made by you.
  • Profile Data may include: purchases or orders, your interests, preferences, feedback and details of how our products are used by you.
  • Usage Data may include: information about how you use our products and services.
  • Marketing and Communications Data may include: your preferences in receiving marketing communications from us and our third parties and your communication preferences.
  • Sensitive Data: We do not collect any Sensitive Data about you. Sensitive data refers to data that includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data.
  • We do not collect any information about criminal convictions and offences.

HOW WE COLLECT YOUR PERSONAL DATA


We collect data about you through a variety of different methods including:

Direct interactions: You may provide data by filling in forms on our site (or otherwise) or by communicating with us by post, phone, email or otherwise, including when you:

  • order our products or services.
  • subscribe to our service or publications or request resources or marketing be sent to you.
  • provide feedback.

Automated technologies or interactions: Not applicable.

Third parties or publicly available sources: We may receive personal data about you from various third parties and public sources as set out below: 

  • Internet search engines.
  • Identity & Contact Data from publicly available sources such as Companies House and the Electoral Register, based inside the EU.

HOW WE USE YOUR PERSONAL DATA  


We will only use your personal data when legally permitted. The most common uses of your personal data are:

  • Where we need to perform the contract between us.
  • Where it is necessary for our legitimate interests (or those of a third party), and your interests and fundamental rights do not override those interests.
  • Where we need to comply with a legal or regulatory obligation.

And to:

  • Provide the products and services, or communicate with you, as requested
  • Administer our website and provide customer services
  • Gather management, statistical and trend analysis information
  • Investigate any complaints

Generally, we do not rely on consent as a legal ground for processing your personal data, other than in relation to sending marketing communications to you via email or text message.

You have the right to withdraw consent to marketing at any time by emailing us at:
eileen@eileenhallam.co.uk.

Where you opt out of receiving our marketing communications, this will not apply to personal data provided to us as a result of a product/service purchase, warranty registration, product/service experience or other transactions or where we have a legal obligation to retain your financial transaction data.


PURPOSES FOR PROCESSING YOUR PERSONAL DATA  


We have listed below examples of how we intend to use your personal data and the legal grounds on which we will process such data including our legitimate interests to do so where relevant.

Note: We may process your personal data for more than one lawful ground, depending on the specific purpose for which we are using your data.

Purpose/Activity

Type of data

Lawful basis for processing

1. To register you as a new customer (a) Identity
(b) Contact
Performance of a contract with you

2. To process and deliver your order including:


(a) Manage payments, fees and charges

(b) Collect and recover money owed to us
(a) Identity
(b) Contact
(c) Financial
(d) Transaction
(e) Marketing and Communications

(a) Performance of a contract with you

(b) Necessary for our legitimate interests to recover debts owed to us

3. To manage our relationship with you which will include:

(a) Notifying you about changes to our terms or privacy policy

(b) Asking you to leave a review or take a survey

(a) Identity
(b) Contact
(c) Profile
(d) Marketing and Communications
(a) Performance of a contract with you
(b) Necessary to comply with a legal obligation
(c) Necessary for our legitimate interests to keep our records updated and to analyse how customers use our products / services
4. To deliver relevant content and advertisements to you and measure and understand the effectiveness of our advertising (a) Identity
(b) Contact
(c) Profile
(d) Usage
(e) Marketing and Communications
(f) Technical
Necessary for our legitimate interests to analyse how customers use our products or services
5. To use data analytics to improve our website, products/services, marketing, customer relationships and experiences (a) Technical
(b) Usage
Necessary for our legitimate interests to define types of customers for our products and services, to keep our site updated and relevant, to develop our business and to inform our marketing strategy
6. To make suggestions and recommendations to you about goods or services that may be of interest to you (a) Identity
(b) Contact
(c) Technical
(d) Usage
(e) Profile
Necessary for our legitimate interests to develop our products/services and grow our business

MARKETING COMMUNICATIONS 


You will occasionally receive relevant marketing communications from us if you have:

  • requested information from us or purchased goods or services from us; and:
  • you have not opted out or unsubscribed from receipt of that marketing. 


We will obtain your express opt-in consent before we share your personal data with any third party for marketing purposes.

CHANGE OF PURPOSE  

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

If you wish to find out more about how the processing for the new purpose is compatible with the original purpose, please email us at: eileen@eileenhallam.co.uk.

If we need to use your personal data for a purpose unrelated to the purpose for which we collected the data, we will notify you and we will explain the legal ground of processing.

We may process your personal data without your knowledge or consent where this is required or permitted by law.

DISCLOSURES OF YOUR PERSONAL DATA  

We may be required to share your personal data with the parties set out below for the purposes set out in the table above:

  • Service providers who provide IT and system administration services.
  • Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
  • HM Revenue & Customs, regulators and other authorities based in the United Kingdom and other relevant jurisdictions who require reporting of processing activities in certain circumstances.
  • Third parties to whom we sell, transfer, or merge parts of our business.

We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law.

We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.


INTERNATIONAL TRANSFERS


We only transfer your personal data outside the European Economic Area for the purposes of conducting trade on your behalf with manufacturers or suppliers of goods ordered by you. This would normally include your company name, address and telephone number, as required for order processing and despatch.


DATA SECURITY  


We have in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

In addition, we limit access to your personal data to those agents, contractors and other third parties who have a business need to know such data.

They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.


DATA RETENTION  


  
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
  
By law we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
In some circumstances:

  • you can ask us to delete your data: see below for further information.
  • we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

We will NEVER sell or lease your personal information to third parties.

We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.


YOUR LEGAL RIGHTS  


In certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:

  • Request access to your personal data.
  • Request correction of your personal data.
  • Request erasure of your personal data.
  • Object to processing of your personal data.
  • Request restriction of processing your personal data.
  • Request transfer of your personal data.
  • Right to withdraw consent.

You can see more about these rights at:
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

If you wish to exercise any of the rights set out above, please email us at:

eileen@eileenhallam.co.uk. You will not have to pay a fee to access your personal data (or to exercise any of the other rights).

However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights).

This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests.
In this case, we will notify you and keep you updated.

LINKS TO OTHER WEBSITES

Our website may contain links to other websites of interest, such as my social media pages, Cafepress shops, etc. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.


COOKIES


You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies.

For more information about the cookies we use, please see COOKIE POLICY.


GDPR Cookie Policy


At Eileen Hallam Ltd, we believe in being fully transparent, offering details on how we collect and use any data related to you personally.

We use cookies as explained in our PRIVACY POLICY and by your continued visit to our website you are agreeing to the use of cookies as described in this policy.

Explaining a ?cookie?: A cookie is a small file placed onto your device that enables us to identify your device and secure your access.

Eileen Hallam Ltd uses Google Analytics cookies only.

Cookies and Google:
Google Analytics cookies are classified as first party cookies as they are set by our website domain, Although Google collects and processes information from our use of Google Analytics.

To find out more about how Google handles information collected from Google Analytics, see Google Analytics? privacy policy, which is available here

For information on how Google uses data from cookies it uses, click here

For Google?s general privacy policy (including, in relation to YouTube), click here.

Google Analytics Opt-out Browser Add-on: You can opt out of Google Analytics tracking by installing the browser add-on which is available here.


Privacy Policy: 3rd Party Suppliers: Transfer and storage of your information


Providing information to Google Inc.

Google collects information through our use of Google Analytics on our website.

Google uses this information, including IP addresses and information from cookies, for a number of purposes. Information is shared with Google on an aggregated and anonymised basis.

To find out more about what information Google collects, how it uses this information and how to control the information sent to Google, please see the partners page of Google?s privacy policy.


Providing information to 3rd party organisations:


Accountants: Our UK-based accountants receive shared information required for tax purposes. For example, invoices we issue and receive for the purpose of completing tax returns and end of year accounts may be requested by them.


Transmission of information to use by email


Transmission of information over the internet is not entirely secure, and if you submit any information to us over the internet (whether by email, via our website or any other means), you do so entirely at your own risk.

We cannot be responsible for any costs, expenses, loss of profits, harm to reputation, damages, liabilities or any other form of loss or damage suffered by you as a result of your decision to transmit information to us by such means.


Transfers of your information outside the European Economic Area


Your information may be transferred and stored outside the European Economic Area (EEA) in certain circumstances. Where we are required to do so, we will ensure appropriate safeguards and protections are in place.

Privacy Policy Updates:


Where we make minor changes, we will update our Privacy Policy with a new effective date.

Our processing of your information will be governed by the practices set out in that new version of the Privacy Policy from its effective date onwards.

Where we make major changes to our Privacy Policy or intend to use your information for a new purpose or a different purpose than the purposes for which we originally collected it, we will notify you by email (where possible) or by posting a notice on our website.

We will provide you with the information about the change in question and the purpose and any other relevant information before we use your information for that new purpose.

Wherever required, we will obtain your prior consent before using your information for a purpose that is different from the purposes for which we originally collected it.




 

Contact details

logo You can contact me for details, etc at:

Eileen Hallam Ltd
110 Weston Rd, Meir, Stoke-on-Trent
Staffordshire, ST3 6AL, United Kingdom
Tel: (from UK) 07788 546 441 / (from overseas) +44 7788 546 441
E-mail: eileen@eileenhallam.co.uk
Skype: eileen.hallam
Company no: 08021336